CostView's Admin Tab was used to cover two types of information:

• RIP, Printer, Media, and Cost on one hand. You could fill them in to have all job calculations properly saved in the database.
• Job, Export, and Configuration on the other hand. You could use them to do job management and to configure CostView.

 

RIP

CostView was multi-RIP. You could add CalderaRIP stations from the same local network:

The RIP administration is represented as a table. The RIP stations are sorted by name.

• Name: RIP’s name. If the name is written in red, it means that the RIP is deactivated.
• IP: RIP’s IP.
• Associated printers: number of the RIP’s printers imported in CostView
• See printers: this link sends you to the Printer tab. Only this particular RIP printer will be shown.
• Associated jobs: number of the RIP’s jobs retrieved in the CostView database.

Actions:

• Edit: RIP’s information edition.
• Activate: if the RIP is deactivated, this link allows you to activate it. It’ll pass from red to green. By default, the RIP is activated.
• Deactivate: if the RIP is activated, this link allows you to deactivate it. It’ll pass from green to red. By default, the RIP is activated.
• Delete: this link appears only if no printer or job is associated with the RIP. It allows you to delete the RIP from the database.
• Save: this button allows you to enter a new RIP or save changes after an edit.

 

Printer

The printer’s list is generated by all the RIP stations linked to CostView. You can’t add a printer that is not related to a (at least) V9 Caldera RIP.

Searching mode

You can filter the printers by RIP (choose the RIP in the list) or by Name or Alias. You can use auto-complete to help you.

Click Filter to search. If you click Clear, you’ll redisplay all printers.

 

Information

The printers are sorted in a tab order by name but they can be ordered by RIP or last use as well.

Here are the following fields:

• Name: name of the printer in the RIP.
• Alias: by default, the name is reported here, it can be changed.
• RIP: printer’s related RIP.
• See RIP: this link sends you to the RIP tab. Only this particular printer’s RIP will be shown.
• Last use: date and time of the last use of the printer.
• Related jobs: number of jobs related to the printer.
• Power consumption: power consumption of the printer in kWh.
• CO2 Emission: this emission is calculated with the power consumption and the country's CO2 emission. The CO2 unit is g/h.
• Speed: you can set the speed resolutions, click on Set resolutions then fill in the tab. If there is no speed entered for a resolution, CostView will use the Average speed (if it is filled).

Two examples, the number and kind of resolutions are defined for each printer in the RIP.

• Ink: you can set the ink costs and CO2, click on Set inks then fill in the tab. If there is no cost nor CO2 Emission entered for an ink, CostView will use the Average value (if it is filled).

When the RIP knows the list of inks, they are automatically reported in CostView

If no ink is defined in the RIP, you can manually create this list using the CostView database.

The inks available are: Cyan, Magenta, Yellow, Black, LightCyan, LightMagenta, LightYellow, LightBlack, White, Varnish, Silver, Metallic, Orange, Green, Red, Blue, and Violet.

 

Actions:

• Edit: it allows you to edit the printer's information.
• Activate: if the printer is deactivated, this link allows you to activate it. It’ll pass from red to green. By default, the printer is activated.
• Deactivate: if the printer is activated, this link allows you to deactivate it. It’ll pass from green to red. By default, the printer is activated.
• Delete: this link appears only if no job is associated with the printer. It allows you to delete the printer from the database.
• Save: this button allows you to save changes after an edit.
• : This warning informs you that some values are missing. If you click on it, it opens the printer edition. Missing values include the resolutions and inks too.

 

Update printers

1- Click . This button is available only on the printer’s administration page.

2- A pop-up opens and shows you a list of printers that can be added:

 

3- Choose in the list the printer(s) you want to add or all by checking Check all. You’ll see a pop-up that informs you that the system is updating:

 

4- When the update is ended, a new pop-up informs you how many printers have been added.

If no new printer was available, CostView informed you right after clicking on the Update printers button.

 

Cutter

Just so you know, only Zund Cut Center cutters were supported by CostView.

 

Searching mode

You can filter the cutters by RIP or Name. You can use auto-complete to help you. Click Filter to search. If you click Clear, you’ll redisplay all cutters.

 

Information

The cutters are sorted in a tab order by name but they can be ordered by RIP as well.

Here are the following fields:

• Name: name of the cutter in the RIP.
• Alias: by default, the name is reported here, it can be changed.
• RIP: cutter’s related RIP.
• See RIP: this link sends you to the RIP tab. Only this particular cutter’s RIP will be shown.
• Related jobs: number of jobs related to the cutter.
• Hourly operating cost: indicated in currency per hour.
• Tools: click on Set tools to indicate for each tool, its price in currency per area.

• Edit: it allows you to edit the cutter’s information.
• : This warning informs you that some values are missing. If you click on it, it opens the cutter edition.

 

Update cutters

1- Click . This button is available only on the cutter’s administration page.

2- You’ll see a pop-up that informs you that the system is updating: Then, another pop-up opens and shows you a list of cutters that can be added:

 

3- Choose in the list the cutter(s) you want to add or all by checking Check all.

4- When the update is ended, a new pop-up informs you how many cutters have been added.

 

If no new cutter is available, CostView informs you right after clicking on the Update cutters button.

 

Media

 

Searching mode

You can filter media by Name or Note. You can use auto-complete to help you. Click Filter to search. If you click Clear, you’ll redisplay all media.

 

Information

The media are sorted in a tab order by name but they can be ordered by note, cost, or CO2 as well.

Here are the following fields:

• Name: name of the medium in the RIP.
• Note: a note field, you can write what you want. Empty by default.
• Thickness: thickness of the medium in millimeters or inches
• Cost: cost of the medium in currency per area.
• CO2: emission of CO2 in grams per area.

 

Actions:

• Edit: it allows you to edit the medium's information.
• Activate: if the medium is deactivated, this link allows you to activate it. It’ll pass from red to green. By default, the medium is activated.
• Deactivate: if the medium is activated, this link allows you to deactivate it. It’ll pass from green to red.
• Delete: this link allows you to delete the medium from the database.
• Save: this button allows you to save changes after an edit.
• : This warning informs you that some values are missing. If you click on it, it opens the medium edition.

 

Update media

1- Click . This button is available only on the media’s administration page.

2- You’ll see a pop-up that informs you that the system is updating. Then, another pop-up opens and shows you a list of media that can be added:

 

3- Choose in the list the media(s) you want to add or all by checking Check All.

 

4- When the update is ended, a new pop-up informs you how many media have been added.

 

If no new medium is available, CostView informs you right after clicking on the Update media button.

 

Cost

When you get new jobs they will take the current(s) cost(s) present in the cost administration. That means that every job added at the same time will have the same additional costs. That also means that jobs added at different times can have different costs if some are deleted, added, etc.

 

Searching mode

You can filter the costs by Name. You can use auto-complete to help you. Click Filter to search. If you click Clear, you’ll redisplay all costs.

 

Information

The costs are sorted in a tab order by name.

Here are the following fields:

• Name: name of the cost.
• Value: value in percent or currency.
• CO2: emission of CO2 in grams.

 

Actions:

• Edit: it allows you to edit cost information.
• Delete: this link allows you to delete the cost from the database.
• Save: this button allows you to save changes after an edit.

 

Add/Edit

To add a cost you must:

• Enter a Name.
• Choose a Frequency (between: per job, per copy, per area, or per minute).

Then you have to add at least one of the following:

• Value. It can be per percent or currency and it can be positive or negative.
• CO2 value. It is per gram and can be positive or negative.

Finally, click on Save.

 

Jobs

 

Searching mode

You can filter jobs to select only one or some of them.

 

The following parameters are available:

• RIP: choose one or all RIPs.
• Printers: choose one or all Printers (if a RIP is already chosen, the list is automatically reduced to this RIP’s printers).
• Jobs: choose to display only active jobs archived jobs or both.
• From: enter a date. Every job which has a date previous to it will not be displayed. You can use the calendar to help you.
• To: enter a date. Every job which has a date next to it will not be displayed. You can use the calendar to help you.
• Name: enter a job name. To help you, auto-complete is on when you start to enter a string, and the list of every job that contains this string appears.

 

The following actions are available:

• Enter: if you click on “Enter” on your keyboard when you are on the Name field, it will make the search start with the current parameters.
• Filter: this button does the same as Enter: it will start the search with the current parameters.
• Clear: this button clears the searching parameters and displays all jobs.

 

Information

The jobs are sorted in a tab order by date but they can be ordered by name, printer, or RIP as well.

 

Here are the following fields:

• View: display the job image when you move your mouse over it.
• Name: name of the job in the RIP.
• Date: the date when the job has been printed.
• Printer: job’s related printer.
• RIP: job’s related RIP.
• Status: the job can be Active or Archived. When a job is archived, it isn’t displayed on the Job menu anymore.

 

Actions for selected jobs

These actions are available only on jobs that are on the page and in which checkboxes are checked. When you go to another page (jobs 11 to 20 for example) all check-boxes you had checked will be unchecked so you can only do actions on jobs that are on the displayed page.

 

You can do these actions while you click on Submit after choosing one of the following:

• Archive: the job’s status changes from activate to archive. The job is no longer visible in the Jobs menu.
• Activate: the job’s status changes from archive to activate. The job reappears in the Jobs menu.
• Delete: the job is deleted from the database. First, enter your admin password and then confirm.

 

 

When a job is deleted, you can’t get it back, except if you do some restore with an older backup.

 

Export jobs

This button allows you to export information about the displayed jobs (it means all jobs unless you did a filter).

The following pop-up shows up. The configuration data is set up in Admin / Export. You can change it by using the arrows.

You can also use drag and drop to exchange data from one column to another or into the Export data column. The contents order in the CSV document will be the same as in the Export data column.

 

Click on Export and your browser will open its download pop-up to ask you if you want to save or open the new CSV file. List of the contents you can choose:

• Job ID, Internal ID, Job name, Job-status
• Number of copies, Media quantity, Height, Width, Process start, Print duration, Ink quantity, Quality, Mode, Resolution, Media Waste, Note, Ink details
• Media cost, Ink cost, Electric cost, Job cost, Extra cost, Total Cost
• Media CO2, Ink CO2, Electric CO2, Job CO2, Extra CO2, Total CO2
• Cutter, Cutting process start, Cutting time, Cutting interruption time, Cutting efficiency
• RIP ID, RIP IP, RIP name, RIP status
• Printer, Printer name, Printer alias, Printer ink cost, Printer ink CO2, Printer electric consumption, Printer average speed, Printer last use date, Printer status
• Media ID, Media name, Media note, Media cost per area, Media CO2 per area, Media status

 

Export

 

This tab is the configuration of the Export. Here you can manage export formats and automatic export.

 

Export format

This tab contains all export formats you have saved, sorted by name.

The Active format is the one that is automatically used in the Job Administration for export. You can’t delete or edit it.

 

Actions available:

• New: create a new Export Format. The following pop-ups appear where you can:
  • Indicate the format name
  • Select if the export is done for all RIP or choose only one
  • Select if the export is done for all printers

• Edit: edit the Export Format.
• Delete: delete the Export Format.
• Use this format: this makes this format Active. Only one format could be active at the same time.

 

Automatic export

You can program automatic exports, as many as you want. For this, use the New automatic export form to create a new automatic export.

To create one pick-up:

• The Frequency can be:
  • Every hour
  • Every day at 3 a.m.
  • Every week (choose one day of the week and the export will be this day at 3 a.m.)
  • Every month (choose one day of the month and the export will be this day at 3 a.m.)

Warning: Example: If it is the 31st which doesn’t exist for February this pop-up will be displayed:

• • Every year (choose one day of the year and the export will be this day at 3 a.m.)

Warning: If you choose a day that doesn’t exist for the month this pop-up will be displayed:

• • An Export Format between the ones you have created.

To manage your Automatic export, use the following tab. All exports which are displayed here are activated; to deactivate one you have to delete it from the tab.

Name and Format are the constants you chose when you created the automatic export.

Click on the trashcan to delete the line.

To download your exported files, use the Download exported CSV tool.

Choose a file in the list automatically generated then click on Download. Your browser opens its downloading tool and you can save it on your machine.

 

Configuration

The configuration tab is divided into five parts: Configuration, Change password, Log, Backup, and CostViewCleaning.

 

Change password

This part allows you to change your administration password.

• Old password: enter your old password, if you enter the wrong password, the change can't be done.
• New password: enter the new password you want to use.
• Confirm new password: enter the new password again.
• Save: save the change.

 

Log

Log is a text file that contains all operations that have been done (the last action is at the end of the file). It can be useful for the support team.

You must enter the password before doing the following actions:

• Download: download the log file.
• Delete: clean the log file.

 

Back up

The Backup allows you to restore the oldest version of CostView (if you delete some jobs you want to get back for example). CostView saves automatically every day at 3 a.m.

You must enter the password before doing the following actions:

• Please choose: choose between the last 14 backups. Older backups are not available.
• Restore: click on it to restore the chosen backup.
• Download: choose a back up then click on this button to download it.
• Save database now: this enables you to save the database when you click on it; it adds this backup to the list.

 

Clean database

CostView database cleaner can be found in the Admin menu, Configuration tab:

This part allows you to clean CostView and delete all jobs from the system.

You must enter the password before doing the following actions:

• Save all jobs: this enables you to do an export of all jobs in a CSV file with all the jobs information.
• Clear jobs: delete all jobs. You can’t add again these jobs unless you restore an old backup with them.